Communicating with Elected Officials
It is important that your elected officials hear from you about children and youth related issues that are important to you regarding education, health and welfare.
Senator/Representative (insert name)
Legislative Offices, Capitol Annex
Frankfort, KY 40601
You may also call them at home or during the legislative session leave a message:
LRC Phone Number: (502) 564-8100 Message Center extension – 434
Toll Free LRC Legislative Message Line: 1-800-372-7181
View a directory of KY Senators and Representatives
Addressing Correspondence to a Senate Member:
The Honorable (Name)
United States Senate
Washington, D.C. 20510
Dear Senator (Name),
Addressing Correspondence to a House Member:
The Honorable (full name)
__(Rm.#)__(name of) House Office Building
United States House of Representatives
Washington, DC 20515
The letter is the most popular choice of communication. If you decide to write a letter, this list of helpful suggestions will improve the effectiveness of the letter:
- Your purpose for writing should be stated in the first paragraph of the letter. If your letter pertains to a specific piece of legislation, identify it accordingly, e.g., House bill: ____, Senate bill: ____.
- Be courteous, to the point, and include key information, using examples to support your position.
- Address only one issue in each letter; and, if possible, keep the letter to one page.
Note: When writing to the Chair of a Committee or the Speaker of the House, it is proper to address them as: Dear Mr. Chairman or Madam Chairwoman: or Dear Mr. Speaker or Madam Speaker:
Tips On E-mailing Congress
Generally, the same guidelines apply as with writing letters. You may find and e-mail your senators and representative directly from the National PTA.
Tips for Phoning Elected Officials
To find your Congress person’s phone numbers, you may use the searchable online congressional directory or call the U.S. Capitol Switchboard at (202) 224-3121 and ask for your senators’ and/or representative’s office.
Remember that a staff member, not the elected official, usually takes telephone calls.
Ask to speak with the aide who handles the issue about which you wish to comment.
After identifying yourself, tell the aide you would like to leave a brief message, such as: “Please tell Senator/Representative (Name) that I support/oppose (give the bill name and number)…” You will also want to state reasons for your support or opposition to the bill.
Ask for your senator or representative’s position on the bill. You may also request a written response to your telephone call.
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