Communicating With Elected Officials

Communicating With Elected Officials It is important that your elected officials hear from you about children and youth related issues that are important to you regarding education, health and welfare.

Kentucky Representatives

Senator/Representative (insert name)
Legislative Offices, Capitol Annex
Frankfort, KY 40601
You may also call them at home or during the legislative session leave a message at
LRC Phone Number: (502) 564-8100
Message Center extension – 434
Toll Free LRC Legislative Message Line: 1-800-372-7181
View a directory of Senators and Representatives at the LRC website – www.lrc.state.ky.us

Congressional Representatives

To find your Congress person’s phone numbers, you may use the searchable online congressional directory at http://capwiz.com/npta2/home/ or call the U.S. Capitol Switchboard at (202) 224-3121 and ask for your senators’ and/or representative’s office.

Addressing Correspondence:
To a Senator:
The Honorable (full name)
__(Rm.#)__(name of) Senate Office Building
United States Senate
Washington, DC 20510
Dear Senator:
To a Representative:
The Honorable (full name)
__(Rm.#)__(name of) House Office Building
United States House of Representatives
Washington, DC 20515
Dear Representative:

Tips On Telephoning Elected Representatives
Remember that a staff member, elected official, usually takes telephone calls. Ask to speak with the aide who handles the issue about which you wish to comment.

After identifying yourself, tell the aide you would like to leave a brief message, such as: “Please tell Senator/Representative (Name) that I support/oppose (give the bill name and number)

You will also want to state reasons for your support or opposition to the bill. Ask for your senators’ or representative’s position on the bill. You may also request a written response to your telephone call.

Tips On Writing Elected Representatives
The letter is the most popular choice of communication. If you decide to write a letter, this list of helpful suggestions will improve the effectiveness of the letter:

  • Your purpose for writing should be stated in the first paragraph of the letter. If your letter pertains to a specific piece of legislation, identify it accordingly, e.g., House bill: ____, Senate bill: ____.
  • Be courteous, to the point, and include key information, using examples to support your position.
  • Address only one issue in each letter; and, if possible, keep the letter to one page.

Note: When writing to the Chair of a Committee or the Speaker of the House, it is proper to address them as:
Dear Mr. Chairman or Madam Chairwoman:
or Dear Mr. Speaker:

Tips On E-mailing Congress Generally, the same guidelines apply as with writing letters to.. You may find and e-mail your senators and representative directly from the National PTA http://capwiz.com/npta2/home/